A stunning report by Scholarship Owl revealed that 90% of Gen Z students do not have enough money to pay for college.
This financial strain means fewer enrollments and less funding for universities, putting increased pressure on staff and faculty.
Now, more than ever, it’s critical for institutions to focus on operating efficiently—universities simply cannot afford to waste time and resources on unnecessary tasks. The world is changing fast, but streamlining processes isn’t just about saving money. It’s about creating a better experience for students, alumni, and faculty alike.
By adopting automation, tasks such as scheduling, data collection, and communication become seamless, freeing up faculty and staff to focus on what truly matters: student success. Automation reduces human error, accelerates routine processes, and enables your team to make smarter, data-driven decisions.
Let’s take a closer look at the powerful wins automation can bring to your institution.
Save Time and Energy on Routine Tasks
Routine tasks are an essential part of university operations, but they can also be incredibly time-consuming. From processing forms to organizing meetings, the number of administrative tasks faculty and staff tackle every day is staggering. Without the right tools, those tasks take up precious time and lead to frustration.
That’s where automation steps in. When integrated into your workflows, automation handles the repetitive stuff. Imagine automatically gathering student information via web forms, processing it through your existing systems, and allowing immediate access to that data—all in a fraction of the time it would take manually. The time saved on these backend tasks means your team has more hours to focus on supporting students and faculty, offering a more efficient and effective experience for everyone involved.
Increase Efficiency with Improved Accuracy
Mistakes are bound to happen when processes are handled manually. A misfiled document, an error in data entry, or a missed deadline can all cause disruptions that lead to delays or confusion. Worse, these errors might be overlooked until they snowball into bigger problems. Even the smallest mistake can have major consequences for academic institutions where data accuracy is paramount.
By automating routine processes such as admissions, scheduling, and registration, universities can drastically reduce the number of human errors that creep into workflows. Automation tools help manage data more effectively, keeping it accurate and up to date. For example, student information gathered from automated forms feeds directly into your institution’s management system, ensuring that no crucial details are missed and everything is properly aligned.
Seamlessly Integrate and Streamline Processes
One of the biggest challenges for universities is having different systems that need to work together. From the registration system to scheduling software, every department has its own set of tools to manage operations, and it’s all too easy for these systems to operate in silos.
Connecting these systems together with webhooks and automating workflows can bridge those gaps. API-based integrations allow all your software to communicate smoothly. This lets you link together everything from your Salesforce to web forms, email marketing platforms, and event scheduling tools so that data flows seamlessly between them. No more manual uploads or syncing data between platforms; connecting your tools saves you time and reduces the likelihood of mistakes.
Get Better Insights for Smarter Decision Making
Higher education institutions are dealing with huge amounts of data—students’ personal information, enrollment numbers, test results, and more. Trying to make sense of all that data (and where to store it) can be overwhelming, but without clear insights, it’s difficult to make informed decisions about where to invest resources or how to improve services for students.
Automation helps by centralizing the flow of information and improves your data visibility. With all your data integrated into a unified system, you get a clearer, real-time overview of student interactions, trends, application patterns, and more. Automated data collection and reporting provide valuable insights that can improve planning, strategy, and decision-making. Plus, this data gives you a better understanding of student behavior, interests, and needs, so you can adapt your programming and respond.
Keep Your Teams Focused on What Really Matters
Perhaps the most important benefit of automation is how it frees up time for your team. Faculty, administrative staff, and IT professionals shouldn’t spend their days manually processing and transcribing forms or chasing down missing information. When automated workflows take over, it creates an environment where your teams are focused on student engagement, improving educational outcomes, and enhancing campus services—not bogged down with routine tasks.
Get Started Today
As financial challenges and evolving demands weigh on universities, automation has become essential. Streamlining daily operations isn’t just a way to cut costs—it’s a strategic move toward supporting student success and maximizing the potential of your staff.
By eliminating unnecessary tasks, automation enables your team to focus on what truly matters: creating a better experience for students and enhancing overall institutional efficiency. Whether you’re managing admissions, faculty scheduling, or form handling, automation ensures your processes are more seamless, accurate, and fast.
Why wait?
Embrace automation now with FormAssembly’s unlimited forms and workflows and set your institution on a path toward long-term success—efficient, lean, and focused on your campus community.
Watch this webinar to see how other schools are making strides in their operations by using FormAssembly.
